JAD Essentials

Structured JAD Facilitation Methods and Techniques

Duration - 2 Days
Available On Site at Your Facility
This seminar provides an in-depth understanding of the Joint Application Design or Joint Application Development (JAD) methodologies and techniques, enabling teams to use a JAD approach to facilitate and accelerate information technology project development.
JAD is based on structured workshops or meetings. Participants have specific roles and responsibilities, and specific input and output documents are generated. Core to JAD is the need to develop a system in a condensed or accelerated time frame.
The seminar will include the foundations of JAD along with the requisite skills, techniques, and technologies that can make JAD an effective approach for systems development when, especially, time is a critical factor.
Group exercises will be included throughout the seminar to enable participants to practice the various concepts, skills, and techniques.
What You Will Learn
  • Determine whether JAD is appropriate for specific projects/situations
  • Effectively interview management to establish a business case foundation for the JAD session
  • Plan, facilitate, participate in effective JAD sessions
  • Apply facilitation, communications, and workshop techniques for optimal results 
  • Use graphic modeling and other tools to structure workshop outcomesProduce powerful workshop documents that will facilitate successful project implementation
Who Should Attend

This seminar is designed for business analysts, project managers, business stakeholders, other types of project analysts, IT professionals, and anyone else interested in facilitating the development of effective, quality systems.
Introduction to JAD
  • What is JAD?
  • Brief history of JAD
  • Benefits of JAD
  • Potential downsides to JAD
  • When to use JAD
  • When to not use JAD
  • Formal JAD vs. quasi-JAD sessions
JAD Participants—Roles and Responsibilities
  • Executive sponsor
  • Facilitator
  • Scribe
  • Full-time participants
  • On-call participants
  • Observers
  • Not attending—who and why
JAD Phases Overview
  • JAD project definition
  • Research
  • Preparation
  • JAD session
  • Final document
  • Open issues and assumptions throughout process
  • Session time/schedule
JAD Project Definition Phase
  • Management’s goals
  • Effectively interview managers
  • Opportunity
  • Justification
  • Scope: business processes
  • Business constraints
  • Pull it together 
Research Phase
  • Become familiar with the business area or system
  • Understand the various types of stakeholders, especially business and IT/IS
  • Capture needed business processes with context diagram
  • Detail business processes as appropriate with data flow diagrams
  • Alternate approach: use case diagram
  • Identify business data requirements and relationships
  • Detail data requirements and relationships as appropriate
Preparation Phase
  • The working document
  • The scribe’s role, preparation
  • Visual aids
  • Kick-off meeting
  • Session meeting room
  • Useful checklists
The Session
  • The opening
  • Assumptions discussion
  • Business process definition
  • Data requirements
  • Screen flow and screen design
  • Reports
  • Open issues
  • Session evaluation
  • Session closing
Final Document
  • From working document to final document
  • Tables for information mapping
  • The final package
  • Review meeting
  • Final approval
  • Later changes
JAD Session Psychology
  • Facilitator skills 
  • Group dynamics 
  • Potential snags
Some Additional Useful Techniques
  • Promote creativity
  • Select among alternatives
  • Use software tools
  • Apply meetingware
JAD for Large Projects
  • Plan large projects
  • Coordinate multiple JAD sessions
  • Use JAD icosahedrons to organize the complexity
Some Related or Alternative Methodologies
  • RAD: Rapid applications design
  • Participatory design
  • Agile development
  • Prototyping
  • Life cycle development approaches, including incremental and phased
Ensuring JAD Success
  • The facilitators’ charter
  • The ten JAD commandments
Abbreviated JAD Workshop Exercise